Picture stubbing out an email after a phone call, your screen briefly glowing as you search for the exact words to say what was discussed. Every business conversation now lives in an inbox, and the sentence “As per our conversation” becomes the hook that keeps your message grounded in context. Whether you’re a project manager, a salesperson, or a customer support rep, mastering this phrase can turn a casual note into a polished communication that gets read, responded to, and acted upon.
In an age where inboxes regularly hold over 100 messages a day—statistics show that the average professional receives roughly 120 emails—missing the mark on follow‑up can cost time, re‑work, and even revenue. That’s why the “As per our conversation” email template isn’t just a line of text; it’s a trust builder that confirms you’re listening and you’re accountable. Throughout this post, we’ll explore why this line matters, how to structure it for different scenarios, and provide ready‑to‑copy examples that you can tweak for any industry or audience.
By the end, you’ll know how to slot the phrase into any email, maintain professionalism, and keep the conversation moving forward. Let’s dive in.
Read also: As Per Our Conversation Email Sample
Why “As Per Our Conversation” Emails Matter
When you begin an email with “As per our conversation,” you signal that the content stems from a prior verbal exchange. This anchoring assures the recipient that the email is a direct follow‑up, not a random request. Clarity, continuity, and accountability rise automatically when the context is unmistakable. As a result, your message is more likely to capture attention and prompt timely action.
Consider the following table, which highlights key benefits of opening emails with this phrase:
| Benefit | Impact |
|---|---|
| Higher open rates | Emails that reference an earlier conversation see a 12% increase in read rates. |
| Reduced back‑and‑forth | Clear context cuts reply time by up to 35%. |
| Enhanced professionalism | Recipients view the email as a formal, well‑structured update. |
These outcomes aren’t just good feeling; they translate into faster project turnarounds and stronger client relationships. Moreover, a respectful acknowledgment of a conversation sets a tone that the sender respects the other party’s time and input.
Read also: Asking For Approval Via Email Sample
As Per Our Conversation Email Sample – Follow‑Up with a Client
Subject: As per our conversation – Final Details for Your Order
Hi Lisa,
As per our conversation on Tuesday, I’ve attached the final invoice for the 200 units of the Eco‑Tote you requested. The shipping estimate is $350, with a delivery window of May 20‑25. Please let me know if you’d like the package split into two shipments to meet your timeline.
Thank you for choosing GreenGear. Your satisfaction is our priority, so feel free to reach out if anything changes.
Warm regards,
David Miller
Sales Manager – GreenGear
Read also: Asking For Raise Email Sample
As Per Our Conversation Email Sample – Internal Team Update
Subject: As per our conversation – Q3 Budget Allocation
Team,
As per our conversation during yesterday’s strategy meeting, here’s the updated grant allocation for Q3. The numbers are adjusted to reflect the recent policy changes and the new partner proposal.
- Marketing: $45,000 (up 15%)
- R&D: $60,000 (down 5%)
- HR: $30,000 (no change)
Please review the attached spreadsheet and confirm whether the revised figures align with your department’s needs by Friday, May 10.
Cheers,
June Lee
Read also: Automated Email Sample
As Per Our Conversation Email Sample – Sales Prospect Confirmation
Subject: As per our conversation – Confirming Your Demo Slot
Dear Michael,
As per our conversation last week, I’ve scheduled your product demonstration for Wednesday, May 17th at 10:30 AM PDT. The session will run for 45 minutes and will cover features X, Y, and Z, specifically tailored to your use case in digital marketing.
Here’s the Zoom link and agenda:
- Introduction (5 mins)
- Feature walk‑through (25 mins)
- Q&A (10 mins)
- Next steps and pricing (5 mins)
Let me know if anything changes. I look forward to showing you how our solution can boost your campaign ROI by up to 30%.
Sincerely,
Olivia Ramirez
Solutions Specialist – AdTech Co.
As Per Our Conversation Email Sample – Project Scope Clarification
Subject: As per our conversation – Updated Project Scope
Hi Alex,
As per our conversation this morning, I’ve updated the project scope to include the new mobile optimization feature you requested. The revised timeline extends the launch date from June 15 to June 29, and the budget increases by 8% to accommodate the additional development hours.
Key changes highlighted:
- Added responsive UI mockups for iOS and Android.
- Implemented new analytics dashboard.
- Integrated third‑party API for social sharing.
Attached is the updated contract and timeline. Please review and sign by EOD Thursday so we can keep the project moving without delay. Feel free to reach out if you have any questions.
Best,
Marcus Chen
Project Lead – CodeCraft Solutions
Conclusion
Mastering the “As per our conversation” email format transforms vague follow‑ups into precise, action‑oriented communication. By anchoring your message in the context of a prior dialogue, you boost open rates, cut response times, and reinforce professional respect—all critical gifts in our hyper‑charged email ecosystem.
Take a moment now to practice, adapt, and send one of the templates above. If you find this article helpful, share it with a colleague or drop a comment below. Let’s keep the conversation going—after all, great communication is only one sentence away.